Request for Quotation (RFQ) the supply of Artificial Insemination, Upscaling, Transportation, Medical and other Equipment


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Feb 19, 2016 6:00 PM
Bid opening date
Feb 19, 2016
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2merkato.com (Jan 23, 2016)
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Request for Quotation (RFQ)

RFQ Number:

031

Issuance Date:

22 January 2016

Deadline for Offers:

15:00, Addis Ababa, East Africa Time Zone, 12 February 2016

Description:

Supply of Artificial Insemination, Upscaling, Transportation, Medical and other Equipment

For:

Agricultural Growth Program – Livestock Market Development (AGP-LMD) Project

Funded By:

United States Agency for International Development Contract No. AID-663-C-12-00009

Implemented By:

CNFA

Point of Contact:

Ashenafi Gebremedhin,

Procurement and Logistics Manager

USAID/Agricultural Growth Program – Livestock Market Development

Project

CMC Road – Opposite Civil Service College

Palm Building 3rd Floor

P.O. Box 20451 Code 1000

Addis Ababa, Ethiopia

Email: agebremedhin@livestockmarketdevelopment.com

Background: The AGP-LMD Project is a USAID program implemented by CNFA –an American international development organization- in Ethiopia. The goal of the AGP-LMD is to build on the Government of Ethiopia’s initiatives and renewed commitment to increase agricultural and livestock productivity and competitiveness, as well as the U.S. Government’s Feed the Future initiative. As part of project activities, the AGP-LMD Project requires the purchase of artificial insemination equipment and upscaling technology for milk collection centers to help mitigate inefficiencies in Ethiopia’s dairy sector and build capacity for Ethiopian dairy production. AGP-LMD is soliciting quotations from eligible and responsible firms for the procurement of the above referenced equipment. Once vendor(s) are selected, CNFA will issue Blanket Purchase Agreement (s), followed by purchase orders for the equipment quoted by the vendor, up to the maximum stipulated later in this RFQ. Delivery place: Addis Ababa, Ethiopia. Please submit the bid for the equipment described in the attached pages in accordance with the instructions and terms and conditions of the RFQ as described below.

This RFQ includes the following sections:

1. Offer Deadline and Protocol

2. Questions/Clarifications

3. Prohibited Sources

4. Eligibility of Offerors

5. Quotations

6. Terms and Conditions of the RFQ

7. Basis of Award

8. Place of Performance

9. List of Equipment

All correspondence and/or inquiries regarding this Request for Quotation must be in accordance with the instructions contained in this RFQ. Failure to comply with the instructions described in this RFQ may lead to disqualification of an offer from consideration.

1. OFFER DEADLINE AND PROTOCOL

Offers must be received no later than 15:00, Addis Ababa, East Africa Standard Time, on 12 February 2016. Late offers will not be considered by AGP-LMD and must be sent by e-mail to the party listed below on or before the designated offer receipt date and closing time. Please indicate RFQ-AGP-LMD-031 on the subject line of your e-mail.

Mr. Ashenafi Gebremedhin

Procurement and Logistics Manager

Agricultural Growth Program – Livestock Market Development Project

CMC Road – Opposite Civil Service College

Palm Building 3rd Floor

P.O. Box 20451, Code 1000

Addis Ababa, Ethiopia Email: agebremedhin@livestockmarketdevelopment.com

2. QUESTIONS/CLARIFICATIONS

All questions and/or clarifications regarding this RFQ must be in writing and can be submitted to agebremedhin@livestockmarketdevelopment.com. Questions and requests for clarification must be received by email no later than 15:00, Addis Ababa, East Africa Time Zone, on Tuesday 2 February 2016. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by CNFA will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ.

3. PROHIBITED SOURCES

The following applies to this RFQ, all related correspondence, and any resulting subcontract:
A. No items, items with components from, that are manufactured or assembled in, shipped from,
transported through, or otherwise involving any of the following countries may be offered: Burma
(Myanmar), Cuba, Iran, North Korea, (North) Sudan and Syria. Related services include incidental
services pertaining to any/all aspects of this work to be performed under a resulting subcontract
(including transportation, fuel, lodging, meals, and communications expenses).

4. ELIGIBILITY OF OFFERORS

In accordance with Federal Acquisition Regulation Clause 52.209-6, “Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment,” (OCT 2015), all offerors must certify that they are not debarred, suspended, or proposed for debarment by the USG.AGP-LMD will not award a subcontract to any firm or firms’ principals who are debarred, suspended, or proposed for debarment, or who proposes to do business with firms (including subcontractors) or firms’ principals who are debarred, suspended, or proposed for debarment, in the performance of the requirement of this activity.

5. QUOTATIONS

Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in USD. Offers must remain valid for not less than 90 calendar days after the offer deadline. Offerors are requested to provide quotations for each of the sub sections in Section 12 separately on official letterhead or format; in the event this is not possible, offerors may complete the table in Section 12 by choosing the subsection of their interest.
In addition, offerors responding to this RFQ are requested to submit the following:
• A separate quotation for each of the sub sections below Section 12. All quotations should be submitted within the same envelope or package.
• Organizations responding to this RFQ are requested to submit a copy of their official registration or business license.
• Individuals responding to this RFQ are requested to submit a copy of their identification card.

• Interested vendors should also submit the following information:

-  Bidder’s full legal name, contact information, and the name of the authorized representative;
-  List of similar services performed during the last few years (preferably in Ethiopia);
-  The duration of the validity of the quotation. The duration of validity of the quotation should be no less than 90 days;
-  Warranty and after sale services.

6. TERMS AND CONDITIONS OF THE RFQ

Issuance of this solicitation does not in any way obligate AGP-LMD to award a subcontract, nor does it commit AGP-LMD to pay for costs incurred in the preparation and submission of the offer. AGP-LMD reserves the right to make revisions to the content and order of the provisions in the actual purchase document prior to execution by AGP-LMD and the selected awardee.
Please note this solicitation is subject to the following terms and conditions:
(a) CNFA’s standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.
(b) Any award resulting from this RFQ will be in the form of a Blanket Purchase Agreement, which is
a simple method by which CNFA will fill anticipated repetitive needs for equipment up to a
maximum amount. Once vendor(s) are selected, CNFA will issue, as required, Blanket Purchase
Agreement (s), followed by purchase orders for the equipment quoted by the vendor, up to the maximum stipulated later in this RFQ.
(c) No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.
(d) Preference is for offerors who can supply locally, or have established businesses or representations in Ethiopia or East Africa.
(e) Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels. Any additional costs resulting from shipping the goods via U.S. flag should be factored into the final prices presented by the offerors.
(f) United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.
(g) The title to any goods supplied under any award resulting from this RFQ shall pass to CNFA following delivery and acceptance of the goods by CNFA. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to CNFA.
(h) Prices should clearly indicate, in separate lines, the basic price, and any additional taxes, including but not limited to VAT, customs, duty etc.
(I) All offers should be submitted in English as well as the local language if desired by the vendor.

7. BASIS FOR AWARD

The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the
eligibility requirements, and is determined via a trade-off analysis to be the best value based on application of the criteria below. A Review Panel, appointed by the AGP-LMD project, will evaluate quotations submitted by eligible firms in accordance with the following:
· Technical – 30%: Responsiveness to the technical specifications and requirements.
· Delivery – 30%: The speed of delivery.
· After-Sales Services – 10%: The ability for the offeror to provide after-sales services, including warranty and routine maintenance, particularly in the areas outside of the capital city. Service center(s) will be evaluated on ability to be equipped with tools, staffed with technical personnel, and stocked with spare parts for after-sales service.

· Price – 30%: The overall cost presented in the offer.
Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, the offer may be deemed “non-responsive” and thereby disqualified from consideration. CNFA reserves the right to waive immaterial deficiencies at its discretion.

8. PLACE OF PERFORMANCE

The delivery location for the items described in this RFQ is Addis Ababa, Ethiopia. As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract. Failure to adhere to this time estimate may be considered
a breech of contract and result in termination of the order

9. LIST OF EQUIPMENT

Insemination Equipment
1. Liquid Nitrogen Container of (2 Liter or 3 Liter)
2. Liquid Nitrogen Container (35 Liter) with goblets
3. Artificial Insemination Gun with Ring for 0.25 Straw
4. Thermos flask of 1lt
5. Universal sheath
6. Sheath container (Case tube)
7. Plastic apron
8. Plastic rectal glove
9. Artificial Insemination Leather bag for handling of 2 or 3 liter LN2 container
10. Liquid nitrogen level measuring rod
11. Sterilizer for Artificial Insemination Gun
12. Goblet for Thawing

Milk Chilling Tanks
1. Milk Chilling Tanks
2. Components
3. Spare parts for maintenance
4. Installation and commissioning fees tank delivery and basic training on proper utilization and
maintenance.

Transport Equipment

1. Motorbike with Windscreen
2. Protective Clothing
3. Helmet
Medical Equipment
1. Straight scissors
2. Straight forceps
3. First aid kit
4. Digital thermometer
5. Timer watch

General Equipment

1. Funnel
2. Kerosene stove
3. Overalls

If you are interested in the bid and you want to get the detailed specifications of each item in this RFQ, Please send your Inquiry to the Procurement and Logistics unit through agebremedhin@livestockmarketdevelopment.com. Or, you can collect the full RFQ-AGP.LMD - 031 Document in person from our office at CMC Road, in front of Civil service University, Palm Building 3rd floor

Download the full document here

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